Job Scheduling That Books and Reschedules Without Ringing Round the Crew
Rain on Thursday means outdoor jobs to move, customers to tell and a crew to reshuffle before 7 am. Ential builds scheduling and dispatch automation on top of the job management software you already run. It suggests the new plan. You or the office approve it.
- Weather alerts trigger a suggested reschedule for outdoor jobs
- Jobs matched to the right crew and skills
- “On the way” texts and materials checked before the job
Works with the tools you already run
- SServiceM8
- ssimPRO
- JJobber
- TTradify
- AAroFlo
- FFergus
- AAscora
- GGoogle Calendar
1Comes in
Weather alert · Bureau forecast
Email · Wed 5:30 pm
Severe thunderstorm warning for Brisbane's south side on Thursday afternoon. Heavy rain and damaging winds possible from 1 pm.
2AI prepares it
- Affected
- 2 roof jobs, Sunnybank and Coopers Plains
- Suggested
- Move both to Monday, same crew
- Thursday PM
- Quote visits in Ascot instead
- Supplier delivery
- Not moved yet. Needs a callAsks you, doesn’t guess
- Customers
- Reschedule texts drafted for both
3You approve it
Your AI assistant
Illustrative example. Yours is built on your rates, your wording and your approval points.
The Schedule Breaks Before Smoko
A job runs long, a sparky calls in sick, rain comes in or a supplier is late. The plan you built last night is out of date by 9 am, and someone spends the morning on the phone.
Weather Wrecks the Week
Outdoor jobs need moving at short notice, and every move means ringing customers, crews and suppliers.
The Wrong Person Gets Sent
A job needs your best sparky, a skill only 2 of the crew have or the van with the long ladder. That detail lives in somebody's head.
Crews Zigzag Across Town
Jobs are booked in the order they came in, so a crew drives from the north side to the bayside and back again.
Customers Ring to Ask Where You Are
Nobody told them the earlier job ran over. The office fields the calls while trying to fix the schedule.
How Scheduling and Dispatch Run Day to Day
Step 1
Read the Jobs, Crews and Rules
We connect to your job management software and record your rules: who does which work, who covers which area and which jobs need 2 people.
Step 2
Match Each Booking to a Crew
New jobs are matched to a crew by skills, location and open time, and grouped by area to cut down on driving.
Step 3
Watch for Anything That Changes the Day
Weather warnings, running late updates and customer reschedule requests trigger a suggested new plan.
Step 4
Confirm It and Tell Everyone
Once you approve, the job software updates, crews get the new run sheet and customers get a text.
What Your Schedule Does Without You Chasing It
Rain Days Get Rescheduled Before the Crew Leaves
A forecast warning prompts a suggested reshuffle for outdoor jobs, ready for you to approve the night before.
Jobs Go to the Crew Who Knows the Work
Jobs are matched to the skills and experience you've recorded, so the right person turns up with the right gear.
Jobs Grouped by Area So Crews Aren't Crossing Town
Bookings are grouped by suburb, so the run sheet follows the map instead of the order the calls came in.
Customers Know When You Are on the Way
An “on the way” text goes out when the crew heads off, with the arrival window you set.
Materials Are Ready Before the Job Starts
The day before, the system checks that materials are ordered or on the van and flags anything missing.
Subcontractors Know Where and When
Subbies get confirmations and change notices for their part of the job, and their replies come back into the schedule.
Set Up for Your Trade
- Roofers
- Painters
- Builders
- Plumbers
- Electricians
- Pool Care Businesses
- Cleaning Services
- Pest Control Businesses
- Carpenters
- Handyman Services
- Mechanics
- Fencing Contractors
- Landscapers
- Air Conditioning Businesses
- Solar Panel Installers
- Lawn and Garden Care
- Pressure Cleaning Businesses
- Window Cleaning Businesses
- Carpet Cleaning Businesses
- Asbestos Removal Businesses
- Renovation Businesses
- Tiling Businesses
- Concreting Businesses
- Skip Bin Businesses
- Earthmoving Contractors
- Locksmiths
- Glaziers
Job Scheduling FAQs
Is this job scheduling software for tradies?
It is automation that works with the scheduling software you already have. ServiceM8, simPRO, Jobber, Tradify and AroFlo keep the calendar. We add the rules, the weather checks, the crew matching and the customer texts on top.
Does it suit electrician scheduling software and plumbing scheduling software?
Yes. Electricians and plumbers often need jobs matched to the right person, test equipment and emergency cover. We record those rules up front and the suggestions follow them. Dispatchers still make the final call on urgent work.
Can I approve schedule changes from my phone on site?
Yes. A suggested reschedule arrives as a short message with the jobs affected and the customer texts ready to send. You approve it, change it or leave it for the office.
How does weather-aware rescheduling work?
We check the forecast for your service area against the outdoor jobs on your schedule. When a warning or heavy rain is forecast, you get a suggested new plan with the customer texts drafted. Nothing moves until someone approves it.
Does it work with ServiceM8, simPRO, Jobber or Tradify?
We connect to the tools you already run and treat them as the source of truth for jobs and crews. The integration path for your account is confirmed during the audit, before we build anything.
More Jobs to Hand Over
You Approve Anything a Customer Sees
Tell us how the business runs today and we'll show you what to hand over first. These controls are agreed in writing before anything is switched on.
- Reschedules are suggested, and you or the office approve them before anything moves
- Crew skills and areas come from your records and stay as you set them
- Customer texts use wording you approved, with arrival windows you set
- Emergency jobs and anything unusual stay with your dispatcher
- Every change is written back to your job management software with who approved it