# AI Quoting That Turns a Voice Note in the Ute into a Draft Quote on Your Rates > AI quoting software for tradies and builders. Voice notes, photos and plans become draft quotes on your own rates, approved on your phone before sending. Canonical page (authoritative, may be newer than this text): https://www.ential.com/ai-quoting-for-tradies --- Talk the job through as you leave site and a draft quote comes back to your phone to check. Ential builds AI quoting that works from site notes, voice notes, photos, plans and measurements and prices it on your rate card with your own inclusions and exclusions. Drafts on your own rates, markup and standard inclusions Flags missing measurements instead of guessing them Nothing reaches the customer until you approve it Learn more See it on a real job Works with the tools you already run S ServiceM8 T Tradify s simPRO A AroFlo F Fergus J Jobber B Buildxact X Xero Illustrative example. Yours is built on your rates, your wording and your approval points. ## Quotes Get Written at Night After the Real Work You measure up during the day and write quotes at the kitchen table after dinner. Most advice on how to quote a job assumes you have a desk and a free hour. The longer a quote sits in your head, the more likely the customer goes with whoever replied first. ### Site Notes Live in Too Many Places Measurements are on a scrap of paper, photos are in your camera roll and the customer's wishlist is buried in a text thread. ### Every Quote Starts from Scratch Even with templates, you are retyping line items, inclusions and exclusions for jobs you have priced many times before. ### Generic AI Tools Don't Know Your Prices Paste a job into a chatbot and it will happily invent rates, materials and allowances. That is worse than having no draft at all. ### Exclusions Get Left Off When You're Tired Assumptions and exclusions are the first thing dropped late at night. That is where disputes start once the job is underway. ## How a Draft Quote Comes Together Step 1 ### Capture the Job Your Way Send a voice note from the ute, photos, a plan PDF or typed site notes. Whatever you already capture on site is enough to start. Step 2 ### Draft It on Your Rate Card The draft uses your labour rates, materials list, markup rules and standard inclusions and exclusions. It doesn't invent prices. Step 3 ### Flag What Is Missing If a measurement, a material choice or an access detail is missing, the draft says so and asks you, rather than filling the gap with a guess. Step 4 ### Approve and Send from Your Phone Check the draft on your phone, change what you need and approve it. The quote is then created in ServiceM8, Tradify, simPRO, AroFlo, Fergus, Jobber or Buildxact. ## What You Get from Every Draft Quote ### Quotes Go Out While the Job Is Fresh The draft is ready soon after you leave site, so you can check it between jobs instead of after dinner. ### Every Quote Uses Your Real Rates Labour, materials, markup and call out rules come from your rate card, not from an AI model's idea of the market. ### Gaps Get Flagged Before They Cost You Missing measurements, unclear access and undecided finishes are listed for you to confirm instead of guessed. ### Your Standard Inclusions and Exclusions Go on Every Quote Your standard terms, assumptions and exclusions are added to every quote type, so the scope is clear in writing. ### Quotes Land in the Software You Already Use Approved quotes are created in your job management software with the right customer, site address and line items. If you already run AroFlo or Fergus as your quoting software for plumbers, the approved quote goes straight into it. ### Nobody Types Up the Ute Notes Again Voice notes, photos and plans are turned into a structured quote record, so the office stops retyping what you said on site. ## Set Up for Your Trade [Roofers](/industries/roofers) [Painters](/industries/painters) [Builders](/industries/builders) [Plumbers](/industries/plumbers) [Electricians](/industries/electricians) [Pool Care Businesses](/industries/pool-care) [Cleaning Services](/industries/cleaning-services) [Pest Control Businesses](/industries/pest-control) [Carpenters](/industries/carpenters) [Handyman Services](/industries/handyman-services) [Mechanics](/industries/mechanics) [Fencing Contractors](/industries/fencing) [Landscapers](/industries/landscaping) [Air Conditioning Businesses](/industries/air-conditioning) [Solar Panel Installers](/industries/solar-panel-installers) [Lawn and Garden Care](/industries/lawn-and-garden-care) [Pressure Cleaning Businesses](/industries/pressure-cleaning) [Window Cleaning Businesses](/industries/window-cleaning) [Carpet Cleaning Businesses](/industries/carpet-cleaning) [Asbestos Removal Businesses](/industries/asbestos-removal) [Renovation Businesses](/industries/renovations) [Tiling Businesses](/industries/tilers) [Concreting Businesses](/industries/concreters) [Skip Bin Businesses](/industries/skip-bins) [Earthmoving Contractors](/industries/earthmoving) [Locksmiths](/industries/locksmiths) [Glaziers](/industries/glaziers) ## AI Quoting FAQs ### How do I quote a job faster with AI, and what does the setup include? You talk the job through once and check a draft between jobs. For setup, we load your rate card, materials, markup rules and standard inclusions and exclusions. We set up the inputs you use on site, such as voice notes, photos and plans. We connect the approval step to your phone and the approved quote to your job management software. Then we check the drafts against quotes you have already sent until they match how you price. ### We already use ChatGPT, why do we need this? ChatGPT, like any general AI quote generator, doesn't know your rates, your suppliers or your standard exclusions, and it fills gaps with confident guesses. This workflow drafts only from your own rate card, flags what is missing, waits for your approval and writes the quote into your job software. ### Will it ever send a quote without me checking it? No. AI prepares the draft. You approve pricing, scope and anything customer sensitive before a quote leaves the business. You can make the rules stricter for large jobs or new customers. ### Does it work as AI estimating software for builders reading plans? Yes. It can work from plan PDFs, takeoff measurements and photos to draft line items. Anything it can't read clearly, such as a smudged dimension or a missing scale, is flagged for you to confirm rather than estimated. ### Which quoting software for tradies, builders and plumbers does it work with? We connect to the tools you already run, including ServiceM8, Tradify, simPRO, AroFlo, Fergus, Jobber and Buildxact. That covers most quoting software for builders, plumbers and sparkies. During the audit we confirm how your account accepts quotes and line items, before we build anything. ## More Jobs to Hand Over [AI ReceptionistEntial sets up an AI receptionist for trade businesses across Australia.](/ai-receptionist-for-tradies) [Quote Follow-upA quote with no reply can still turn into a job.](/quote-follow-up-automation) [Job SchedulingRain on Thursday means outdoor jobs to move, customers to tell and a crew to reshuffle before 7 am.](/job-scheduling-automation) [Owner ReportingYou shouldn't need to log into 3 systems on a Sunday night to know how the week went.](/trade-business-reporting) ## You Approve Anything a Customer Sees Tell us how the business runs today and we'll show you what to hand over first. These controls are agreed in writing before anything is switched on. You approve every price, quantity and scope line before a quote is sent Drafts only use rates and materials from your own rate card Missing information is flagged for you to confirm, never filled in with a guess Variations and anything unusual come to you to decide Every draft keeps the source notes, photos and voice note attached for checking First name Last name Email Mobile Business name What software do you use in the business? Pick all that apply. ServiceM8 Tradify simPRO AroFlo Fergus Jobber Buildxact Xero MYOB QuickBooks Google Calendar Spreadsheets or paper Something else Which AI tools have you used? Pick all that apply. ChatGPT Claude Gemini Microsoft Copilot Grok Perplexity None yet How are you using AI in the business today? Not yet Trying it for myself Using it for a few tasks Built into how we work What would you hand over first? (optional) Send my enquiry --- Ential Pty Ltd (ABN 30 408 729 275) · hello@ential.com · https://www.ential.com